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Job Details: Corporate Citizenship Coordinator

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Reference036732
RecruiterCSX
Industry SectorCommercial and Marketing jobs, Communication, PR, Project management jobs, Rail Project Coordinator, Administrator jobs
SalaryNegotiable
LocationsJacksonville, Rail jobs in USA, Railroad jobs Florida
Contract TypePermanent
Date Posted23 January 2013

Job Description

Description
Job Summary:

Provides administrative support to Assistant Vice President (AVP) and group coordination for the Corporate Social Responsibility Department.



Primary Activities and Responsibilities:

Assist with calendar scheduling and manage the timely reply to e-mails and correspondence communicating on behalf of the AVP as appropriate.
Anticipate AVP priorities and needs to avoid conflicts and make arrangements by obtaining required input and materials in advance of being asked.
Monitor all correspondence to proactively ensure requested responses are resolved and returned in a timely manner and can be traced to final resolution.
Maintain positive relationships and open communications internally and with outside vendors, suppliers, organizations and customers.
Review expense reports and invoices to ensure appropriate documentation, accounting, processing and filing in accordance with record retention guidelines.
Make AVP travel arrangements and accommodations according to approved guidelines.
Provide coordination and support for AVP meetings including visitor, conference room and refreshment arrangements as requested.
Proactively prepare/obtain materials for meetings; including presentations, summary reports spreadsheets, graphs, giving history, etc.
Support miscellaneous activities and responsibilities as assigned by AVP including, but not limited to, event support and crisis/disaster recovery assistance.
Serve as office manager of department activities including the coordination of department calendars, agendas and meetings including recording and distributing minutes and pursuing the resolution of action items; Ensure technical and administrative support is provided to meet department needs including visitor, conference room and refreshment arrangements.
Manage the procurement and delivery of give-aways, promotional items, event items, materials and supplies.
Miscellaneous activities and responsibilities as assigned by manager.


Qualifications
Minimum Qualifications:

Bachelor’s degree from an accredited institution required
1 or more years of experience required in office management, administration/clerical

Equivalent Minimum Qualifications:

High School diploma/GED required
3 or more years of experience required in office management, administration/clerical

Knowledge and Skills:

Strong detail and deadline orientation
Microsoft Office skills
Organizing and coordinating skills
Ability to gather data, compile information and prepare reports
Ability to quickly assimilate to the business and culture while making immediate contributions
Ability to work as a member of cross-functional teams
Ability to manage multiple projects at the same time
Ability to take initiative, and act independently and calmly in fast-paced environments
Ability to analyze, develop, establish and maintain efficient office work flow and administrative processes

Competencies:

The CSX Competency Framework is the foundation of our Talent Strategy and is what drives CSX performance. CSX accordingly selects and develops talent based on each of the following competencies: analyze issues and make effective decisions, advance the business, engage, coach, and build a diverse workforce, build partnerships, improve service quality and processes, execute effectively, demonstrate personal leadership, and demonstrate functional and technical agility.



Job Requirements:

5% travel required.



Safety Commitment:

Safety is a way of life at CSX, encompassing every aspect of company operations. Guided by a policy of ensuring the safety of our employees, our customers, and the communities we serve, CSX works relentlessly to prevent accidents and injuries. Not only is it the right thing to do, but when a company puts safety first, everyone benefits: the employees and their families, the customers, and the communities.
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