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Job Details: Grants Administrator

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Reference90107317
RecruiterAmtrak
Industry SectorDocument control, IT jobs in Rail, Other IT jobs, Rail Safety, Quality, Environment jobs, Software design, testing jobs
SalaryNegotiable
BenefitsUSD 67,000.00 - USD 84,000.00
LocationsRail jobs in USA, Railroad jobs New York
Contract TypePermanent
Date Posted17 September 2013

Job Description

Tasks

SUMMARY OF DUTIES: The Grants Administrator will use oral and written communications, budgeting, financial analysis and administrative skills to help coordinate the planning and implementation of a comprehensive transportation grants program supporting the priorities, goals, and strategies of the Company. This position is required to help Amtrak staff apply for grants, meet reporting and compliance requirements of awards and maintain best practices for the administration of grant funds.
• Research and identify grant funding opportunities
• Gather data and assist in preparing application packages
• Maintain files and electronic records of grant documents according to generally accepted best practices for grants management
• Document administrative requirements of grant awards, keep a calendar of deadlines and work with staff to ensure and maintain compliance
• Work with various staff to verify grant related data and set up grant funded projects in Amtrak systems
• Analyze grant expenditures and activities to ensure they are allowable according to agreements, bringing

deficiencies to the attention of authorities
• Gather and analyze financial and narrative data, submit reports to provide context for management decisions
and to fulfill grantor requirements
• Prepare required periodic grant reports and payment requests
• Assist with gathering and submitting data for A-133 audits
• Train and provide technical guidance to Amtrak personnel on the grant applications and administration
processes
• Other tasks, as assigned, to support the Office of Grant Administration
EDUCATION:
Bachelor’s Degree in Accounting or Business Administration or equivalent combination of education, training,
and work experience.
WORK EXPERIENCE:
• Excellent administrative, analytic and organization skills; meticulous attention to detail and ability to quickly
master new systems and processes
•Proficiency in using office software applications including, but not limited to: Microsoft Outlook, Word, Excel,
PowerPoint, Adobe Professional
• Experience using budget software and spreadsheets for financial analysis
• Demonstrable knowledge of federal grant regulations and requirements
• Prior direct responsibility for pre-award application and post-award administrative processes for federal grants.
PREFERRED WORK EXPERIENCE:
Experience working with SAP Software
Previous experience working with transportation grant programs
Knowledge of transportation infrastructure, national transportation funding priorities and resources for
transportation funding
Understanding of transportation planning and capital program development
Project management and program evaluation experience.
OTHER REQUIREMENTS:
• Prior satisfactory job performance.
• Aptitude for self-motivation and persistence in follow-through.
COMMUNICATION AND INTERPERSONAL SKILLS:
Excellent math, written and verbal communication skills
TRAVEL: Yes
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